It is language that avoids obscurity, inflated vocabulary and convoluted construction.
Display Material Correctly Appearance is an important aspect of clear communication. If a document is pleasing to the eye, it will be more likely to attract your readers' attention. Appearance can also be an aid to readers, improving comprehension and retention.
Strong, logical organization includes an introduction followed by short sentences and paragraphs. Organize messages to respond to your readers' interests and concerns.
In lengthier documents, use an introduction and a table of contents to help readers understand how a document is organized. Short Sentences and Paragraphs. Sentence length should average words. Sentences that are simple, active, affirmative, and declarative hold readers' interest. Generally, each paragraph should contain only one topic.
You may wish to use a series of paragraphs if you need to express complex or highly technical information. The more writing deviates from a clear and to-the-point structure, the harder it will be for readers to understand what you are trying to convey.
Layout includes margins, headings, and white space. Provide white space between sections to break up text and to make it easier for readers to understand. Use headings to guide readers; the question-and-answer format is especially helpful.
Try to anticipate your readers' questions and pose them as a reader would. Tables make complex information readily understandable. They can help readers see relationships more easily, and they may require fewer words than straight text.
Typography relates to fonts and typographical elements used for emphasis, such as bullets or italics. Limit the number of fonts you use. It is usually best to stick to one font for headings and another for text.
Use typographical elements consistently throughout your document — and avoid overusing any one element. To ensure that you are communicating clearly, evaluate the document or, better yet, have another person read it and offer suggestions for clarification.
Look over the document for: Word choice, verb forms, and structure; Correct spelling, grammar, and punctuation; Inclusion of appropriate devices, such as dating, page numbering, and consistency; Visual appeal; Consistency and effectiveness of layout and typographical devices; and Line breaks that inadvertently separate part of a name or date in a way that reduces clarity.
Where Can I Learn More? You can also leave us a comment there. Plain Language Action and Information Network. PLAIN is an organization of federal employees that promotes plain language.
Training offered by the National Institutes of Health. This basic training is free. It uses engaging stories from the history of health and medicine but is not just for medical professionals. The 8 modules address topics such as "how people read" and "organizing your ideas.Our professional proofreading and editing software solutions instantly transform your writing into plain English - a style that is clear, concise and readable.
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Software for Writers Professional Plain English Grammar Checker Spellchecker Solutions -Our proofreading and editing solutions instantly transform your writing into plain English by EditorSoftware - a style that is clear, concise and readable. Whoever, for the purpose aforesaid, receives or obtains or agrees or attempts to receive or obtain from any person, or from any source whatever, any document, writing, code book, signal book, sketch, photograph, photographic negative, blueprint, plan, map, model, instrument, appliance, or note, of anything connected with the national defense, knowing or having reason to believe, at the time he.
The Plain Writing Act requires AHRQ to use plain language when the agency develops materials for the public. AHRQ is committed to using plain language and complying with Federal Plain Language Guidelines in all new documents written for the public, other government entities, and its workers.